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Proposal Coordinator

Proposal Coordinator
Location: Queens, New York, United States
Field: Business development
Post Date: Jan 03, 2019
Requisition #: SKA000AC5
The Proposal Coordinator derives his or her authority, and performs all duties with guidance, from the Proposal Manager. The Proposal Coordinator will enforce corporate branding standards at all times and protect the branding requirements of our partners and subcontractors as well and is responsible for producing qualifications, proposals, award submittals, presentation materials and other various proposal and marketing related collateral. The Marketing Coordinator will oversee, direct and QC the work of the Proposal Administrator assigned to their SOQ or proposal effort. Also will assist with brochures, trade shows and other business development efforts.
What You?ll Do:
+ Analyzes and interprets Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposal (RFPs) to identify requirements for entire proposal submittal;
+ Develops the qualifications or proposal compliance matrix and summarizes the Evaluation Criteria, which are used to guide the proposal team during proposal development;
+ Determines the schedule for development of the proposal submittal and coordinates milestones (section due dates, reviews, production, etc.) with the overall pursuit schedule, which is developed by the Design-Build Manager/Sponsor/Senior Estimator;
+ Participates in the initial Kick-off meeting by reviewing the compliance matrix, evaluation criteria, table of contents, and proposal development schedule with the team;
+ Works with Design-Build Manager/Sponsor and team to identify writing assignments;
+ Facilitates Strategy- to-Win sessions for the proposal. Prepares Proposal Strategy Document and Win Themes for authors to incorporate into their sections;
+ Researches company experience using internal databases and past proposals to provide go-by material for the team;
+ Coordinates the proposal schedule and production requirements;
+ Ensures SharePoint database is established and provides the outline for the structure of the database;
+ Works with the Design-Build Manager/Sponsor Senior Estimator to lead the development of the preparation of responses to RFI?s, RFQ?s and RFP?s;
+ Works with the team to ensure all proposal development durations and milestones are incorporated within the SOQ or proposal production schedule;
+ Conducts the ?Writers Workshop? and regularly provides functional guidance to proposal authors;
+ Has responsibility for ensuring various Skanska entities are informed of the need to complete forms and establishes schedules for their completion;
+ Monitors progress of completion of forms and completes final quality check of the forms before incorporation into the final document;
+ Organizes and documents communications and meetings with authors;
+ Interacts with authors to check their progress, ensure compliance, and keep the Design-Build Manager/Sponsor and department manager informed about status of progress on sections, adherence to schedule, and quality of composition;
+ Works with the graphic designer to prepare proposal content design and layout including project descriptions, descriptions of functional capabilities, and resumes;
+ Supports proposal reviews including managing the collection, assembly, and distribution of draft materials, participating in reviews of draft documents, and incorporation and distribution of comments to authors;
+ Organizes and facilitates color reviews;
+ Ensures that color reviews address compliance issues and that proposal sections have incorporated strategy elements and win themes adequately;
+ Collects, compiles and distributes color review comments and follows up on their completion;
+ Participates in the response to the final reviews; edits content for proper grammar, logic, and readability; and polishes document to incorporate missing strategy elements;
+ Responsible for and oversees final printing and assembly the SOQ or proposal;
+ QC of final printed and electronic copies;
+ Ensures appropriate delivery methods and contingencies have been secured to submit the SOQ or proposal by its deadline;
+ Responsible for distribution of internal copies to designated team members;
+ Responsible for maintaining proposal files, including library copies, CDs, Archives, and input into the Share Directory of classic graphics and topic write-ups;
+ Responsible for closing out each proposal;
+ Between proposals, contributes to the development of marketing collateral to support sales efforts by obtaining and incorporating ongoing project information into marketing databases;
+ For pursuits that require interviews;
+ Responsibilities include creating the interview prep schedule with the lead interview coach;
+ Work with the Design-Build Manager/Sponsor to assign coaches;
+ Create the presentation materials (boards, PowerPoint presentations, placemats, name tags, etc)
+ Attend all interview practices and assist the coach with Q&A, situation practices, presentation practices and provide feedback;
+ Pull previous Q&A lists, and situation practices as starting points for the team;
We?re Looking For:
+ Basic understanding of desktop publishing, presentation and other marketing related software, including Adobe CC, including InDesign, Illustrator and Photoshop, Microsoft Office Suite, Outlook, SharePoint, FTP sites, video conference/sharing and other marketing-related applications;
+ Basic understanding of construction and/or engineering industry;
+ Ability to work with upper management within Skanska and with other companies;
+ Ability to maintain discretion and confidentiality at all times;
+ Advanced skills in time management, organizing, writing, proofreading and editing;
+ Ability to multi task and meet aggressive deadlines;
+ Strong writing skills including an understanding of the elements of style and English grammar;
+ Ability to plan, coordinate, and organize one?s own and other?s work schedules and products;
+ Ability to communicate and work effectively with joint venture team members/marketing leads to ensure each entity is compliant where needed in the technical proposal;
+ Ability to focus people, deal effectively but calmly with others, and explain proposal concepts to help team members understand their responsibilities;
+ Ability to be proactive in the data collection process and identify areas needing additional support early in the process;
+ Ability to understand and follow directions;
+ Four year business or technical degree or equivalent combination of education and experience in the construction and/or engineering industry with a similar high volume environment;
+ Minimum 4 years of prior marketing experience in construction and/or engineering industry in similar capacity desired;
+ Experience with design-build is desired;
+ Experience with technical writing in an Engineering environment preferred.
Developing Your Career at Skanska, You Will:
+ Contribute to a sustainable future improving the lives of people, communities and companies;
+ Collaborate in an open culture where sound values and dedicated people come together for greater results;
+ Thrive in a people-driven international company with countless opportunities to learn and grow.
Skanska is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.
Skanska USA is one of the largest, most financially sound construction and development companies in the U.S., serving a broad range of clients including those in transportation, power, industrial, water/wastewater, healthcare, education, sports, data centers, government, aviation, life sciences and commercial. Headquartered in New York with offices in 31 metro areas, we have nearly 11,000 employees committed to being leaders in safety, project execution, sustainability, ethics and people development. In 2017, our work in building construction, civil and power/industrial construction, commercial development and infrastructure development (public-private partnerships) generated $7.3 billion in revenue. Global revenue of parent company Skanska AB, headquartered in Stockholm and listed on the Stockholm Stock Exchange, totaled $18.8 billion in 2017. Skanska shares are publicly traded in the U.S. on the OTC market under the symbol SKBSY through a Level I American Depository Receipt program.
We are proud to be named one of America's Best Employers of 2017 by Forbes.
Search Firm and Employment Agency Disclaimer
Skanska USA Human Resources (?Skanska HR?) provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively ?Skanska USA?). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor (?Vendor?). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.

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