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Administrative Coordinator (Associate Provost of Academic Affairs)

POSITION DETAILS
Reporting directly to the Associate Provost, the Administrative Coordinator supports the administrative processes in the Office of the Associate Provost and the Dean of Graduate Studies. Along with the CUNY Title Overview, the Administrative Coordinator performs the following duties:
Manage the day-to-day office workflow and scheduling for the department.
Assist with the monitoring of the departmental budget.
Train and supervise part-time staff for the department.
Monitor and oversee all personnel matters (e.g. reappointments, annual reviews, ePAFs) for the department.
Plan and coordinate meetings and events, including those with VIPs and dignitaries
Maintain and update systems of records that various departmental functions such as: curriculum changes, agenda for the Graduate Council Committee (GCC).
Working with Communications, monitor and update the annually published Graduate Bulletin.
Prepare communication as needed for graduate students, graduate faculty, or graduate program directors.
Provide general degree requirement information to graduate students and maintain records of all decisions and updates
Collect and update information on faculty research on department web page and spreadsheet.
QUALIFICATIONS
Bachelor's Degree required.
PREFERRED QUALIFICATIONS
Two years? experience in office management in higher education.
Demonstrated proficiency with Microsoft Office and Oracle software (in particular, with CUNY First).
Excellent written and verbal communication skills
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
May supervise office staff and student workers.
Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
COMPENSATION AND BENEFITS
Compensation will be commensurate with experience.
HOW TO APPLY
If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:
Go to cuny.jobs
In the box under "job title/ keyword", enter "19389"
Click on "Administrative Coordinator- Associate Provost "
Click on the "Apply Now" button and follow the instructions.
Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats: .doc, .docx, or .pdf format.
Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.
CLOSING DATE
Open until filled with review to begin after October 19, 2018
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job Title: Administrative Coordinator (Associate Provost of Academic Affairs)
Job ID: 19389
Location: Queens College
Full/Part Time: Full-Time
Regular/Temporary: Regular


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